Returning vendor at The Bus Fair?
Interested in being a new vendor at The Bus Fair?
Here's some information to help you decide if the event is a good fit for you.
On average we have seen 1,000 attendees at our event. Attendees travel from all over the US and Canada with an age range of infant to 60+ yrs old. Attendees are families, singles and couples.
Cost of day ticket: $25
Friday, June 19th, 2026 - Educational Seminars all day. Special event ticket required with up to 300 people. Food vendors only this day. Art or product vendors for Saturday are welcome to set up their booths this day if they wish.
Saturday, June 20th, 2026 - Main event open to general public and our biggest day. Average of 1,000 people on this day.
Sunday, June 21st, 2026 - Sunday Funday for attendees camping with us. Up to 300 people this day. Not open to general public. Art and product vendors have the option to vend on this day at no extra cost.
Vendor Fees for event AFTER early bird discounts end April 1st.
| Vendor Type | 10x10 | 10x20 |
| Art or Product | $85 | $170 |
| Food Fri or Sun | $90 | $90 |
| Food Sat ONLY | $140 | $140 |
| Food Fri/Sat/Sun | $210 | $210 |
| Food Fri AND Sat | $180 | $180 |
| Food Sat AND Sun | $180 | $180 |
| Non-Profit or Community Based | $70 | $140 |
See below for what's included in your vendor fees. Yes, we're trying to stoke out our vendors as much as we are our attendees!
Art or Product Vendor 10x10
Note: Product vendor example would be product that pertains to nomadic lifestyle or outdoorsy people, realtor booth, RV supplies, cannabis products, other festivals, etc.
-Includes a total of two main entry passes for those helping at your booth. ($50 value)
-Free camping for each person within your booth space ($140-$280 value)
-10% discount camping in attendee campgrounds.
-Option to vend on Sunday Funday at no extra charge.
-Total value of $190-$330
Food Vendor
Space for your food truck, food stand or whatever way you'd like to serve food Friday through Sunday. Best value for vending and experiencing at the event.
-Includes a total of four main entry passes for those helping at your booth. ($100 value)
-Access to 300 gallon grey water tank within short walking distance
-Access to 1 or 2 - 30 amp power outlets at no charge ($20 value)
-Free camping for each person within your booth space ($140-$500 value)
-10% discount camping in attendee campgrounds.
-Access to the after hours party on Saturday
-Total value of $600
To ensure you're all set with Lane County Environmental Health for serving at our event please check with Martin Hodel:
541-682-3057 office
458-221-8866 cell
Application Process
We typically aim for opening up vendor registration in February and each vendor is waitlisted until we have reviewed applications. We have a committee that reviews the applications in order as they come in. The committee reviews the artwork, food or product submitted to ensure it meets our guidelines and to also ensure we are offering artwork, food and product that is a good fit for our attendees as to give the best return on investment for vendors.
Art Vendor Guidelines
For art we focus on goods that are handmade and of a certain level of artistic ability. We don't accept goods that can be found at typical store. We're looking for truly unique goods that grab the attention of our attendees.
Product Vendor Guidelines
For product vendors we look for products that relate to the nomadic, outdoor, adventure or DIY community. Some examples would be a membership to campgrounds across the US, compact cooking stoves/grills, hiking shoes and DIY composting toilet kits. We also welcome cannabis products or consumables that are of a higher quality such as higher grade freeze dried meals for backpacking i.e. Heather's Choice.
Food Vendor Guidelines
For food vendors we're looking for variety and high quality foods. Food vendors that cater to dietary restrictions or offer those choices move to the top of the list as we've noticed the majority of our attendees seek those options.
There is access to water, grey water tank and power. We ask that vendors use the provided power available as opposed to generators as all food vendors are near the main stage.
Water is available on site and food vendors will have access to a water spigot to top off fresh water tanks when needed. We will also have a 300 gallon grey water tank for food vendors to share.
If food vendors need to leave at the end of each day and set up each day, be sure to specify that on the application and we can discuss options for this.
Charcoal and/or propane grills are approved for use as long as vendor is mindful of hot coals and caring for the lawn in their booth area.
Can Vendors Split a Booth?
We are open to vendors splitting booths. To do so, one person would need to be the main contact on the application but both vendors would need to list links to their work/food/product or upload images of their work/food/product so that our committee can review both of the applicant's work.
Keep in mind that this would also mean that both applicants would need to be approved in order to be accepted. If one applicant isn't approved, the other applicant by default would also not be approved.
If you plan to purchase a discounted camping pass, each person in your party will need a camping pass. This is a great way to bring family and friends to the event for a discounted rate.
When vendors are notified of application approval
We try to review applications weekly as they are submitted and make an attempt to approve within two weeks of the registration date. Once accepted, vendors will receive emails leading up to the event with information about load in times, camping, attendee numbers, etc.
Vendor Load In/Out and Parking
Vendors will have access Saturday and Sunday to load into the venue beginning at 8am and must have their vehicles out by 10am. Gates for the public open at 11am. You may also setup your tent or booth on Friday, June 19, 2026 between 11am - 3pm during our seminars day but you'll need to contact us prior to do so.
Vendors are also welcome to leave their booths set up overnight and camp in them for free as long as the booth doesn't look like a campsite during the day. We will have law enforcement officers patrolling at night to deter theft but The Bus Fair makes no guarantees or is responsible of lost or stolen items if vendors choose to leave their booth setup overnight.
The earliest vendors can start tearing down is 6PM on Saturday.
For loading out, vendors will need to move their items from their booth to the vehicle access point just outside the venue and send one person for their vehicle on the shuttle. When the person returns with the vehicle the vendor will be able to load up their items. We will have a few wagon carts for vendors to utilize.
Due to the small venue, there is limited onsite parking for vendors or the public. A free shuttle operates all day on Sat and is about 20 minutes round trip. To have closer access to a vehicle, purchasing a camping spot in the venue is an option although once a vehicle is parked in camping, the vehicle needs to stay parked until Monday morning unless an emergency arises. Camping spots at the venue are the Greenwaters Camping passes.
Camping (Free and Discounted)
Vendors are welcome to camp for free in their booth overnight. This is a great way to experience the magic of the after hours with other vendors, Skoolie Exhibitors and nomadic campers while also not needing to tear a booth down completely. Most booths are on fairly level ground but not all spots are created equal. To qualify for free camping you're vehicle will need to fit behind the booth size you purchased if you plan to camp in your booth. If your vehicle is over 12' for a 10'x10' booth or over 24' for a 10'x20' and you want to camp, you will need to purchase a camping pass in order to accommodate your vehicle length.
We will have law enforcement officers patrolling at night to deter theft but The Bus Fair makes no guarantees or is responsible of lost or stolen items if vendors choose to leave their booth setup overnight.
Vendors also receive a 10% discount on all camping passes. If you plan to purchase a discounted camping pass, each person in your party will need a camping pass. This is a great way to bring family and friends to the event for a discounted rate. To learn more about camping, visit the camping page here.
Overnight Security
We'll provide overnight security in the evenings from Thurs-Sun but we are not responsible for stolen items. It is up to each vendor to ensure their items are stored securely overnight. Camping in your booth is a great option to keep an eye on items overnight.
Cell Service and WiFi
The only cell phone carriers that work in the area seem to be AT&T, Verizon and Cricket. We are working to have WiFi available for vendors and attendees but it is not guaranteed.